Communication Plan for Energy Infrastructure Projects

Effective communication is crucial for the successful implementation of major energy infrastructure projects. A clear communication plan ensures all stakeholders are informed and aligned with project goals and timelines.

What Is a Communication Plan?

A communication plan outlines:

Who needs to be informed about the project and changes
What information they need to know
When they will be communicated with during the project timeline
How communications will be delivered (e.g., email, meetings, webinars)

The goal is to ensure all parties receive consistent messages to prepare for upcoming changes in energy infrastructure.

When to Submit a Plan

A draft communication plan should be submitted during the initial planning phase, prior to scheduling or implementing any changes. It must include:

Project charter and scope documents
Technical design and implementation plans
Risk assessment and mitigation strategies

This allows sufficient time to review the communication strategy as part of the change approval process.

Plan Requirements

To submit your communication plan, use the standard template and include:

List of stakeholders by audience (e.g., regulators, community, utility staff)
Communication milestones tied to the project schedule
Key messages and communication channels per milestone
Roles and responsibilities for executing communications
Plan for receiving, tracking, and responding to feedback

Attach any draft communications like email templates or presentation materials. The Project Review Board will assess and provide recommendations.

Need Help?

If you have questions about developing an effective communication plan, please contact the Communications team at communications@energyutility.com. They can provide guidance and best practices.

Clear communication is vital to the success of energy infrastructure projects. Submit your plan early to keep everyone informed!